Job Summary:

The Payroll Administrator processes payroll on a bi-weekly basis and maintains all employee records and information in the payroll software.

Supervisory Responsibilities:

  • None.

Duties/Responsibilities:

  • Enters, maintains, and/or processes information in the payroll system for 350-400 employees; information may include employees’ hourly rates, salaries, or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, W-4 changes, Direct Deposit changes, and other information.
  • Understand and be able to prepare the Quarterly Form 941. Understand and be able to reconcile the four Quarterly Form 941’s at calendar year-end to prepare the yearly W-2’s.  
  • Understand and be able to prepare other quarterly payroll reports filed, such as SC Withholding taxes, SC DEW (Unemployment) reports, etc.   
  • Reconciles payroll to the general ledger on a bi-weekly basis.
  • Records and processes federal and state payroll tax deposits, deferred compensation withholdings, flexible spending and health savings accounts, prepares monthly insurance report and other reports as needed for the County of Charleston.
  • Maintains the integrity and confidentiality of all payroll/HR related files.
  • Assist Human Resources with open enrollment at year-end. Ensure updates/changes to employer/employee costs for benefits are made for the new year and enters all employee changes accurately.
  • Maintain payroll compliance with federal, state, and local legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on any necessary changes.
  • Ensure accounting software is updated to include current payroll related tax rates, calendar dates and accrual rates.
  • Provide payroll support to departments and staff by answering questions and requests about payroll processes and payroll accounting software.
  • Performs other duties as assigned.

Required Skills/Abilities:

  • Excellent organizational skills and attention to detail.
  • Proficient with Microsoft Office Suite (primarily Word and Excel) or related software, including SAP Crystal software
  • Proficient with Adobe software tools.
  • Proficient with or the ability to quickly learn payroll software. SmartFusion experience is a plus.
  • Ability to work with Human Resources in a professional and collaborative manner.
  • Ability to handle non-routine requests in a professional and accurate manner
  • Ability and willingness to cross-train in AP and Purchasing roles. (understanding this will not be right away).

Education and Experience:

  • High school diploma or equivalent required. Associate degree in accounting preferred.
  • Two years of experience in accounting or bookkeeping with at least six months of experience in hands-on payroll preferred.

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds at times.
  • Must be able to work in an open-office environment and deal with some noise and other distractions that may occur during the day.  

Benefits and Compensation: 

Charleston County Public Library offers a comprehensive benefits package which includes Health, Dental, Vision and Life Insurance, Paid Vacation and Sick Leave, Paid Holidays, 401k, and a Pension Plan.

$53,248.00 - $59,966.40 annually commensurate with education and experience.   

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